JOSEPH ODHIAMBO OMOLLO

CURRICULUM VITAE

P.O. BOX 28236- 00100
Nairobi- Kenya
PHONE:0723372896/0732719335
E-mail: E-mail: omolloodhiambo2@gmail.com

OBJECTIVE STATEMENT
To be among respected and best professionals and consultants in the field of Information Management – Records Management and Archives Administration

PROFILE
I.D. Number: 16095730
Date of birth: April 7, 1959
Citizenship: Kenyan
Gender: Male
Marital status: Married
Spoken languages: Luo, English and Kiswahili

EDUCATION:
2006 – 2008: Masters of Information Science: Records Management and Archives Administration – Kenyatta University (awaiting graduation)

1993- 1994 Post Graduate Diploma in Archival Studies (School of Archival Studies- India)
1985-1988: Bachelor of Arts- University of Nairobi
1982 – 1983: Certificate for Higher Education – Kanunga High School
1977- 1981: Certificate of Secondary Education- Kisumu Boys’ High School
1970 – 1977: Kenya Certificate of primary Education- Bodi primary School

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PROFESSIONAL QUALIFICATIONS
 Masters of Information Science: Records Management and Archives Administration –Kenyatta University (awaiting graduation)
 Post Graduate Diploma in Archival Studies (School of Archival Studies- India)
 Diploma in Computer Studies – Uptron Academy of Computer Learning.

COURSES ATTENDED

 Refresher Training Internal Quality Auditing (ISO) – September 2019
 Lead Auditors Course- June 2014
 Refresher Training for Internal Quality Auditors- March 2011
 Internal Quality Auditing (ISO) – July 2009
 Report writing at British Council, August 2003
 Leadership and Team Building at British Council, August 2003.
 Prevention of fraud and forgeries at the Kenya School of Monetary Studies, November 2002.
 Young Managers Course at Kenya Institute of Business Training in 1997.
RECENT SEMINARS AND CONFERENCES ATTENDED
 ISO Conference: ISOTC 46, October 2011 – Netherlands
 ISO Conference: ISOTC 46, 11/15 May 2009 – Nairobi, Kenya
 International Conference and Exhibition on Knowledge Parks: DOHA, QATAR: MARCH 29-31, 2008
 Memory of the World Conference: Tswane, South Africa: August 2007.
 Good Governance seminars for Board Members and Chief Executives of State Corporations: 7 June to 24 June 2004 and March- May 2003- Nairobi
 ESABICA Conference September 1997 – Pretoria, South Africa

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SAMPLED RECORDS MANAGEMENT PAPERS SO FAR WRITTEN AND PRESENTED IN SEMINARS/WORKSHOPS

 Records management policy: Application and Implications
 Integrated Records Management Approach
 Planning for paradigm shift: From paper to Electronic platforms
 Introduction to Records Management
 Records Management: The case for ISO Standards- 9001:2008 and 15489
 Legislation, Policies, Systems and Procedures applicable in the management of Public
Sector records
 Records Management: The case for Good Corporate Governance
 Records Classification and Indexing Schemes- Development and Implementation.
 Records Management and Corruption Prevention
 Records Survey: The micro appraisal approach
 Appraisal and Disposal of records
 Registry Operations
 Staff responsibilities in the management of records
 Security of records and Information

RECENT ASSIGNMENTS
 Preparation of Records Management Policy- Machakos University – March- May 2019
 Team Leader – Internal Quality Audit – CBPS, January 2017
 Team Leader – ISO Technical Team on Staff Sensitization: ISO 9001:2016
 Member ISO Committee on review of QMS – 2016
 Member, UMB Sub Committee on Records Management – 2016
 Secretary to UON Committee on preparation of Gift Policy – 2015
 Secretary to Central Units Corruption Prevention Committee- UON
 Lead Auditor (IQA): SWA 2016
 Training Staff on Records Management- UON- continuous
 Member, Committee on Preparation of UON HRM Manual – 2015
 Preparation of Draft Records Operation Manual (Registry) – University of Nairobi – 2012
 Preparation of Records Management Policy (University of Nairobi) 2011

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PAST ASSIGNMENTS
 Member of a team mandated by The National Archives to prepare Draft National Records Management Policy (Kenya)- 2008/09
 Review and issuance of Personnel General Letter No. 1 (71) dated 12 th March 2008.
 Team leader for records management professionals appointed by Directorate of Personnel Management to train 160 newly recruited records management officers in the public sector (Nov –Dec 2007)
 Review and design of records management systems, procedures and practices at the Ministries of Lands, Agriculture, Ministry of State for Public Service, Ministry of Finance: 2007 – 2008 and Ministry of Foreign Affairs- 2008

CONSULTANCIES CONDUCTED:
 Records survey Machakos University, November 2018
 Staff Training Machakos University, December 2018
 Records Survey Muhoroni/Miwani Sugar Companies – 2015
 Staff Recruitment Busia County – 2015
 Curriculum development Pan African Institute – 2015
 Records Survey PCA Church – Nyeri- 2015
 Development of RM policy Elimu Sacco – 2009
 Review of systems and procedures Elimu sacco – 2009
 Records Appraisal Elimu Sacco – 2009
 Staff training Elimu Sacco – 2009
 Review of systems and staff training AMREF- Kenya – 2007
 Curriculum Development AMREF- Kenya – 2007
EMPLOYMENT RECORD
 Machakos University – February 2019 to-date.
 University of Nairobi – March 2009 – to January 31, 2019.
 Ministry of State for National Heritage: February 2005 – February 2009

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 Office of the President (Anti Corruption Police Unit): 2001 – 2005.
 Office of the Vice president and Ministry of Home Affairs: January 1989 – November 2001
 Ministry of Education: untrained teacher, 1984/5, 1988/9

MANAGEMENT POSITIONS
PERIOD. POSITION
2019 Head – Registry Services: Machakos University
2009 – 2019 Records Manager, University of Nairobi
2007 – 9 Head of Nairobi Regional Records Center
2000 – 2001 Head of State Corporations’ Records Division
(KNADS)
2001 – 2005 Head of records management services/activities:

(ACPU)

1996 – 1999 Provincial Archivists – Nyanza Province
1992- 1996 Provincial Archivist – Western Province
1989-92 Deputy Provincial Archivist – Western Province

CURRENT DUTIES:

 Responsible for implementation of Records Management Policy in the University
 Responsible for development of records management programme in the University
 Responsible for development and review of records management systems, procedures and practices
 Responsible for coordination of records management surveys and appraisals
 Responsible for coordination of records disposition programmes
 To advise heads of divisions & departments on records management requirements
 To advise management on matters of management of e-records
 Ensures coordination of staff training and sensitization on records management

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 Ensures preparation of annual records management programme
 Conducts regular audits on records management activities in schools and departments
 Ensures that archival materials are properly accessioned, stored and accessible
 Ensures that management of records in the University comply with relevant GOK laws,
regulations, National and International standards.
 To advise Management on matters of e-records including preparation for digitization project
 Conduct in-house staff sensitization and training on records management